Offices within the Division of Accounting

Office of Accounts Payable (OAP)

The Office of Accounts Payable is supported by four (4) branches:

Conference, Travel and Utility Service Payments Branch is responsible for :
- Provides assistance in planning conferences and meetings
- Administers travel policy
- Processes airline and car rental for payment
- Processes reimbursement of relocation and travel expense claims (TECs)
- Issues and monitors Travel Advances
- Processes utility payments
The Service Payables Branch is responsible for :
- Processes "Service related " payments such as Major/Minor and Service contracts, Legal, Advances and Miscellaneous Payments
- Manages the day-to-day operations of the Service Contracts Automated Tracking Systems (SCATS) and the Progress Estimate Tracking System (PETS)
- Prepares annual 1099 tax reporting
The Commodity Payables, Visa Payments & Fiscal Analysis Branch is responsible for :
- Manages and monitors the integrity of the Office Revolving Fund and Draft Purchase Orders
- Processes Contract Delegation Purchase Orders and Equipment Shop Purchase Orders
- Processes VISA (CAL-Card) invoices for payment
The Local Program Accounting Branch is responsible for:
- Processes Local Assistance Subvention Reimbursements, Highway Grants, and Right of Way accounting activities
- Provides accounting support services to program management for the Statewide Planning and Research Program

Office of Financial Accounting and Analysis (OFAA)

The Office of Financial Accounting and Analysis consists of four (4) branches.

Proprietary & Assets Accounting Branch is responsible for:
- Processes vehicle logs, service and supply inventory documents
- Processes bulk fuel inventory documents credit card services for the Plans Counter in the Division of Engineering Services
- Direct transfers paid to other State Agencies
- Account for non-expendable equipment, land, and buildings
Financial Analysis Branch is responsible for:
- Monitors appropriations
- Performs general ledger accounting
- Prepares financial statements for funds
Data Control Branch is responsible for :
- Manages and monitors Department's labor transaction data
- Maintains the Transportation and Accounting Management System (TRAMS)
Highway Budgetary Branch is responsible for:
- Maintains budgetary controls
- Performs general ledger accounting
- Prepares final report of expenditures for all capital funded projects

Office of Receivables, Systems, and Administration (ORSA)

The Office of Receivables, Systems, and Administration consists of the following branches and offices.

The Accounts Receivable Branch is responsible for:
- Billing and collecting funds due the Department
- Providing financial information and services to departmental programs, project managers, contributors, and local agencies
The Federal Reimbursements and Cashiering Branch is responsible for:
- Bills the Federal Highway Administration through the Current Billing and Reporting System
- Reconciles and reports federal obligation authority balances
- Collects delinquent abatement receivables
- Records and deposits all funds received
- Coordinates the distribution of warrants and checks
- Sells subsidized transit passes and tickets
The Toll Audit and Credit Management Branch is responsible for:
- Billing and collecting unpaid tolls
- Providing district cashiering services
- Performing toll collection audits and toll revenue reporting
Administrative Services is a "business services" office supporting the Division of Accounting employees with their administrative needs.
Office functions include:
- monitors the Division's budget
- assists with employee training needs
- provides Human Resource assistance
- purchase and maintain supplies and equipment
- provide mail and clerical support services.

Page last updated: October 16, 2007